How to Write a Job Application Email

Welcome to our guide on how to write a Job Application Email that stands out from the rest! Applying for a job can be a daunting task, but with the right approach, you can increase your chances of getting noticed by potential employers.

In this article, we’ll provide you with some practical tips and tricks to help you write an email that showcases your skills, experience, and enthusiasm for the position you’re applying for. Whether you’re a recent graduate or a seasoned professional, we’ve got you covered.

So, if you’re ready to learn how to make a great first impression with your job application email, let’s get started!

How to Write a Job Application Email

Things to keep in mind while applying for a job via Email

The most crucial thing is to adhere to the directions for applying in the job advertisement and only send a resume and cover letter by email if the employer wants them. Be careful to give any further details that the business may require. Here are some other things to keep in mind while applying for a job via email.

  • Your application should be sent from a professional email address. It might even be a good idea to create a separate email account exclusively for job seekers if you’re applying to many positions. Due to the separation of your applications from your personal email, you will be able to simply keep track of them.
  • The majority of employers will request that you send them a copy of your resume, and some will also ask that you include a cover letter. Thus, store your resume on Google Drive as well as on your local device.
  • It’s a good practice to include a cover letter together with your resume unless the employer specifically requests that you do not. Your application will be recognized by the hiring manager if you include a cover letter outlining your qualifications for the position.
  • To ensure that the formatting is preserved and your attachments are sent through, proofread your email and send yourself a test message.
  • Spend some time carefully crafting both your email and the attachments you send. Your goal is to land an interview, therefore you need to present yourself in the most positive manner.
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What to include in your job application email

In your email cover letter for the job, be sure to include the following factors to impress the hiring manager:

  • Why are you sending the email?
  • The post for which you are applying.
  • Your name and phone number.
  • Your training, professional experience, and educational background.
  • Your cover letter for a job application is attached. You do not need to attach the cover letter if you are putting it in the body of the email.
  • Your resume is attached.
  • Any other supporting documentation that the employer specified as necessary in the job posting.

How to write a job application email

The subject should be clear

Hiring managers are busy individuals who receive several emails with resumes. It would be helpful to write a clear and succinct subject line for your email in order to swiftly grab their attention.

Introduce yourself at the start 

Consider it a resume aim and be direct in your opening sentence. Include who you are, your level of experience or what you are doing right now, and the fact that you are writing to apply for the position.

Compose your email application in the body

Your entire cover letter or a condensed version of it can be included in the email body. The majority of recruiting managers scan cover letters and emails rather than taking the time to read long ones. Your educational background, professional qualifications, employment experience, and any attachments you’re including must all be mentioned in the cover letter.

Close your email with your contact details

Write your entire name in the email’s closing paragraph. Under that, include both your phone number and email address. You could also include any social media pages you want the hiring manager to look at.

Attract required documents

You should get your resume, cover letter, and any other materials ready to send to the hiring manager. Make sure you add all the required documents properly.

Make sure everything is correct before sending an email

Make sure the email is composed well and sounds professional before sending it. You must make it a point to examine and proofread the job application email at least three or four times because it is simple to miss spelling and grammar faults.

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Useful 5 tips for writing emails for your job application

You can compose and send a decent job application email by using the following advice:

1. Send an email with your resume to a selected recipient.

2. Begin the salutation with Dear, then provide the recipient’s name and title.

3. Specify the source of the job posting.

4. The primary requirements should be addressed in your job application after carefully reading the job posting.

5. Send the document attachments as PDF files for the recipient’s convenience.

Template for a Job Application Email

To: [Recipient email]

Subject: Your name – Application for [Job title]

Salutation: Dear Mr./Mrs./Ms. [name of recipient]


Include the job position you wish to apply for and the source of the job announcement in the first paragraph. Provide a brief introduction of yourself and state your reasons for applying for the position.

Include your educational background, professional experience, and skills in the second paragraph. Describe how these qualities make you a good fit for the open job opportunity.

Add any work links you wish the recipient to look at in the third paragraph. Also, you can mention any attachments that you send with the email.

Tell the receiver that you hope to hear from them and continue the conversation in the closing paragraph. Thank you for your time and interest. Use a concluding greeting like “Kind Regards” or “Sincerely” to conclude your message. Provide your phone number and type your name or your signature in the space provided below.

Job application email examples

Email application by fresher


Subject: Mansi Chakur – Application for Junior Software Developer

Dear Mr. Gupta,

This is regarding the job advertisement you placed on Indeed for Junior Software Developer. I have read the job description and requirements carefully, and I think I might be a good fit for this position.

I graduated three months ago with a Bachelor’s in Computer Engineering. I am well-versed in HTML5, CSS, JavaScript, and C++ and have basic programming experience working on college and my personal projects. I also have a good knowledge of databases, operating systems, email systems, and Microsoft Office software. I am quick at learning new software and technologies and can follow instructions and work well with a team.

You can check out two apps that I programmed on my website, I am attaching my cover letter and CV with this email.

I hope to hear from you soon.

Thank you for your time.


Mansi Chakur

Phone: 123-456-7890

Email application by a career professional


Subject: Mansi Chakur- Application for Senior Marketing Manager

Dear Ms. Gupta,

This is in reference to your recent advertisement for a Senior Marketing Manager on your company website. I am writing because I am qualified for this position based on my marketing expertise and experience, and I am sure that I can provide value to your business.

I have a marketing MBA and more than 14 years of managerial experience in the marketing sector, having been in charge of high-profile firms’ marketing departments in France, China, and India. I have substantial expertise in creating and executing marketing plans and campaigns, doing performance analyses, and conducting market research.

I also have expertise managing cross-departmental teams for significant marketing projects, as well as budget and cost analysis skills. Also, I am well-versed in the use of social media for marketing.

Please find my resume and cover letter attached for your review. If you need more information, don’t be afraid to get in touch with me by phone or email.

I’m interested in hearing from you.

Thank you.

Kind Regards,

Mansi Chakur


In conclusion, writing a strong job application email will help you land the position of your dreams. By using the advice in this article, you may write an email that grabs the hiring manager’s attention and highlights your qualifications and passion for the job. You may confidently push send on your job application email and take the first step towards getting your ideal job if you keep these suggestions in mind. Good luck!


Is it okay to follow up on my job application email?

Yes, it’s okay to follow up on your job application email after a few days to show your continued interest in the position. However, be respectful of the employer’s time and avoid being pushy or overly aggressive in your follow-up communication.

Should I use a formal or casual tone in my job application email?

It’s always best to err on the side of formality when writing a job application email. Use a professional tone and avoid using slang or overly casual language. Remember that you are trying to make a good first impression on a potential employer.

How can I make my job application email stand out?

To make your job application email stand out, tailor it to the specific job and company you are applying to. Use keywords from the job listing and highlight your relevant skills and experience. Also, make sure to proofread your email and use a clear and professional format.

How long should my job application email be?

Your job application email should be concise and to the point. It’s recommended to keep it under 300 words, which is roughly 3-4 short paragraphs. Avoid rambling and focus on highlighting your relevant skills and experience.

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